Marquee Booking Timeline Guide
This guide outlines a typical timeline for booking marquee hire.
It explains what to plan at each stage, from early planning through to delivery and collection.
Early planning stage
As soon as you have an event date, start considering whether a marquee is required.
At this stage, you should have a rough idea of guest numbers and the type of event you are planning.
Early planning is especially important for weddings, summer events, and bank holiday weekends.
Reviewing the Marquee Size Guide can help you estimate space requirements.
Initial enquiry
When contacting us, provide the event date, location, surface type, and estimated guest numbers.
If the event is in a garden or on a hard surface, this should be clearly stated.
Photos of the setup area can be helpful, particularly where access is limited.
For garden events, the Guide to Garden Marquee Hire may be useful.
Confirming your booking
To secure your booking, a 25 percent non-refundable deposit is required.
Once confirmed, the marquee and any additional items are reserved for your date.
At this stage, confirm whether you require heating, lighting, furniture, or decorative items.
Relevant guides include the Guide to Heating a Marquee and
Furniture Layout Guide for Marquees.
Final checks before delivery
In the weeks leading up to your event, confirm access arrangements and surface conditions.
Make sure the setup area is clear and ready for installation.
Power availability should also be checked.
See the Guide to Power and Electrics for Marquees for planning support.
Delivery and installation
Marquees are usually installed shortly before the event.
Our team will deliver, assemble, and secure the marquee in line with site conditions and safety requirements.
Once installed, the marquee structure and layout should not be altered.
During the event
During the hire period, ensure hired equipment is used responsibly.
Keep heaters, walkways, and entrances clear.
For poor weather, review the Wet Weather Contingency Planning Guide.
Collection after the event
Collection usually takes place the day after the event.
Ensure the marquee and any hired items are accessible and free from personal belongings.
Delays caused by restricted access may result in additional charges.
Further information
For related planning support, return to the Guides page.
For booking queries, contact us via the Contact page.